[ibarry92]

How many of you have been given a company credit card. And for those of you who have been given one, do you only use it for the company expenses or also you personal expenses?

I gave my employees company credit cards and it has been about 3 years since they have had them. The cards were officially for fuel, emergency break down, and construction purchases/job material. But now we have Wright Express Fuel cards that come with maintenance of the truck. We also have a purchase manger. So, basically they do not really need the credit cards. Lately, we have been growing and are seeing more jobs. As a result of the expansion of the company, we are also working on getting more organized with the growing numbers of employees. So, I sent out emails to every employee requested them to return credit card receipts and they are reluctant about turning them in. It is creating a war, and the workers are getting furious about this new rule.

What do you all recommend I should do? Is it also safe to assume that they are not only using the company credit cards for the company purchases? Because I cannot think of any other reason they would become upset over such a simple request. Why the hostility?

Looking forward to the responses. Thanks in advance.

[Crimson92]

Do you require expense reports ?

[firstkill]

i use my company card for "business meals" "office products"

then again i am my company. I bet the employees are doing the same.


fk

[Brey335i]

You didn't monitor their CC usage earlier? No wonder so many people can afford FBO these days... lol

All company credit cards should require expense reports and receipts. Your employees should not be able to use their cards for personal purchases.

If they don't like that rule, they are free to return the card to you.

[txz4]

Tread lightly, we have similar problems in my company. Whenever i want to increase oversight i have to take into account the cost to benefit. I print out receipts while the employee is looking as i fill them up (gas) and then throw them away when they leave, this way they arent shocked when i want to see numbers (for the most part)

If you have already said it, its going to be hard to back down as it will make you look weak. Decide if its worth it to know, I.E. do you think their is alot of abuse? If so figure out the best way to posit the idea of oversight to them.

[MadDog]

Originally Posted by Brey335i

You didn't monitor their CC usage earlier? No wonder so many people can afford FBO these days... lol

All company credit cards should require expense reports and receipts. Your employees should not be able to use their cards for personal purchases.

If they don't like that rule, they are free to return the card to you.

This. Your employees are charging personal items and expecting you to pay. Cancel all your company credit cards NOW.

[O-cha]

Wait, you told your employees to return receipts, they bitched, and you... did not fire them?

You pay them to do what they are told.

[sterz85]

i have a company card and here's how it works

we have a time entry program which also syncs my american express card/expenses. i have 1 week after an expense to fill out the expense report (sync my receipts, create a client/trip expense, and assign the receipts). if i don't do that, i'm remitting the expenses as personal expenses and i have to pay the bill

since your company doesn't need the company credit cards (since u have those other cards now), i would request them all back.

some people will be hesitant, if that's the case, then they have to submit a weekly report with receipts and breakdown of the expenses by client/reason

[ibarry92]

Originally Posted by Crimson92

Do you require expense reports ?

Yes, some of them do not attach the credit cards to the expense reports and some of them don't even fill out the expense reports.

[Express]

are you a laptop ceo?

[cheungms]

My company requires:
- all items charged >$25 must have a receipt
- all meals with customers must have customer names / positions
- all expense reports must be reported monthly, if not more frequent
- all expense reports are open to audit

It sounds like you need to outsource some auditing to an accounting firm to set the precedent of how things are to go. Company credit cards are the company's property and meant to control costs / pay for company charges as appropriate. I'm disappointed you are even concerned your employees are frustrated about such a basic requirement.

[txz4]

Originally Posted by cheungms

My company requires:
- all items charged >$25 must have a receipt
- all meals with customers must have customer names / positions
- all expense reports must be reported monthly, if not more frequent
- all expense reports are open to audit

It sounds like you need to outsource some auditing to an accounting firm to set the precedent of how things are to go. Company credit cards are the company's property and meant to control costs / pay for company charges as appropriate. I'm disappointed you are even concerned your employees are frustrated about such a basic requirement.

NEVER underestimate a pissed employee.

[Blayne]

Hand a pink slip to one of the employ's you dislike most for trying to argue about this. The rest will quit arguing quite fast (if for some reason you'd even want to keep them around). Your paying them and this should not be an issue at all. Personally I would fire everyone that is trying to put up a fight, they are obviously using YOUR money for THERE shit. To me, this means you cannot trust them, and personally I would not have anyone I could not trust working for me. There are a lot of other people out there that I'm sure would appreciate a job now days, and probably willing to work for less.

[immiketoo]

Originally Posted by Blayne

Hand a pink slip to one of the employ's you dislike most for trying to argue about this. The rest will quit arguing quite fast (if for some reason you'd even want to keep them around). Your paying them and this should not be an issue at all. Personally I would fire everyone that is trying to put up a fight, they are obviously using YOUR money for THERE shit. To me, this means you cannot trust them, and personally I would not have anyone I could not trust working for me. There are a lot of other people out there that I'm sure would appreciate a job now days, and probably willing to work for less.

Maybe their using it for HERE shit

But I agree with your point!

[Gregxi]

Are you serious?

How the fuck do you run a business and not review your expenses?
Have fun explaining to the IRS how you just expense all your employees purchases through your business

[CamelBiscuit]

Originally Posted by Gregxi

Are you serious?

How the fuck do you run a business and not review your expenses?
Have fun explaining to the IRS how you just expense all your employees purchases through your business

Much like our perfect season in 2007 you ended this thread too. Way to go Greg.

[ibarry92]

Originally Posted by Express

are you a laptop ceo?

Im sorry, What exactly is a laptop CEO?

[ibarry92]

Thank you are very much for your input and advice. I have received many options I can put into play from this point.

I have also thought about taking all credit cards from employees and only have one employee (one I trust and have known for a long time) capable of using a credit card for purchases. Therefore; if anyone needs to order any material, he is the one to be notified. Hopefully, this seize all all the trouble.

Thanks again for the help.

[MisterSkiMask]

Originally Posted by ibarry92

How many of you have been given a company credit card. And for those of you who have been given one, do you only use it for the company expenses or also you personal expenses?

I gave my employees company credit cards and it has been about 3 years since they have had them. The cards were officially for fuel, emergency break down, and construction purchases/job material. But now we have Wright Express Fuel cards that come with maintenance of the truck. We also have a purchase manger. So, basically they do not really need the credit cards. Lately, we have been growing and are seeing more jobs. As a result of the expansion of the company, we are also working on getting more organized with the growing numbers of employees. So, I sent out emails to every employee requested them to return credit card receipts and they are reluctant about turning them in. It is creating a war, and the workers are getting furious about this new rule.

What do you all recommend I should do? Is it also safe to assume that they are not only using the company credit cards for the company purchases? Because I cannot think of any other reason they would become upset over such a simple request. Why the hostility?

Looking forward to the responses. Thanks in advance.

I think some of your employees probably put minor personal items on the card, and since you never require receipts before the people who are trust worthy are pissed that you don't trust them and the ones who use the cards for their own purchases don't want to get caught.

With so little information it's difficult to give good advice. But, it will hurt productivity if your employees can't get materials that they need, if they have to go through a purchasing manager it could cost you a day. If it would work for your business I would eliminate the credit cards, give them gas cards, and open accounts with the vendors that you use most and have your guys use a po system.

[roymorales]

Damn...I wish my boss was that way...I have to turn in receipts monthly with project numbers on each. If the purchase is over $250 I have 48 hours to turn that receipt in. If you are having people question why they should turn in receipts I would fire them.

[JasonCSU]

Wow, so your company was blindly paying the credit card bill without reviewing the purchases? You have every right to require expense reports with receipts and if the employees don't like it, too bad.

The only time I ever had a company credit card, it was an Amex that I had to pay off out of my pocket each month before I would be reimbursed. The company would not pay the bill directly because they experienced similar problems like yours with other employees in the past. I would submit my expense reports weekly, but it would take several weeks before I would be reimbursed. In this situation, I didn't see the point of having a company card since I had to pay initially out of my pocket. I ended up using my own credit card instead and submitting expense reports like usual. That way I also received points and miles on my own card.

I ideal way I see company credit cards working, is for the company to still pay the bill directly, but always require expense reports with accompanying receipts. If an item shows up on the bill that is not a company expense, then the amount should be deducted from the offending employee's paycheck.

[Kroy]

why do your employees have CC in the first place? anyways, if they need something now, just have them do an expense report and get reimbursement. sounds like no one is held accountable for anything as things currently stand.

Originally Posted by Blayne

Hand a pink slip to one of the employ's you dislike most for trying to argue about this. The rest will quit arguing quite fast (if for some reason you'd even want to keep them around). Your paying them and this should not be an issue at all. Personally I would fire everyone that is trying to put up a fight, they are obviously using YOUR money for THERE shit. To me, this means you cannot trust them, and personally I would not have anyone I could not trust working for me. There are a lot of other people out there that I'm sure would appreciate a job now days, and probably willing to work for less.

+1 make an example and the rest will follow. audit everyone now. tell them that you'll make a personal apology to whomever turns out to be clean, and you'll fire anyone who's been embezzling company resources.

Originally Posted by Gregxi

Are you serious?

How the fuck do you run a business and not review your expenses?
Have fun explaining to the IRS how you just expense all your employees purchases through your business

lol. i'd love to be in a business where we make so much money i don't care about employees potentially ripping me off.

Originally Posted by ibarry92

Im sorry, What exactly is a laptop CEO?

a very respectable career choice many here at BP decide to undertake. you'll also notice a trend of lolyers.